Mrs. Knight, Board Chair, called the meeting to order at 4:00 with the following members present: Mr. Griffith, Mrs. Knight, Dr. Hubbell, Mr. Reinhart, Mrs. Schulte, and Mr. Unverferth. Messrs. Deters, Hadley, and Young were absent. Appointed members Dr. Ackerman, Mr. Brooks, and Mr. Slusher were present.
APPROVAL OF MINUTES. Dr. Hubbell moved and Mr. Reinhart seconded the motion that the reading of the December 13, 2007 minutes be waived and that they be accepted as previously distributed. The motion was passed unanimously.
CONSIDERATION OF FINANCIAL CONDITION. Mr. Phelps presented a written and oral report of the financial condition through December 31, 2007 that showed receipts of $5,806,714 or 44.8% of expected annual revenue and expenses of $5,663,678 or 51.2% of expected annual expenditure. He explained that tuition for summer quarter 2007 and fall quarter 2007 were reflected; however, winter quarter tuition was not recognized in this report.
Phelps explained that Rhodes State College has not yet reimbursed Ohio State Lima for their part of the cost share and that the purchase of meters to measure utility usage caused a deviancy in planned expenditures. He explained that most accounts were within allowable variances and that Ohio State Lima will likely meet its budget plan.
Mr. Unverferth moved and Mrs. Schulte seconded the motion that the financial condition report be accepted. The motion was unanimously approved.
ACADEMIC DEPARTMENT REPORT: None
Mr. Young entered the meeting at 4:16.
TRUSTEE COMMITTEE REPORT: Mrs. Knight and Dr. Hubbell reported that the Academic Affairs and Student Life Committee met prior to the Trustee meeting with several staff members. Mrs. Knight noted that many efforts have been expended to upgrade both academic and non academic services to students. In some cases, these services are the result of redefinition of position responsibilities; in others, persons have been hired. Some of these newly expanded services follow:
- A student retention has been established to promote continuing enrollment. Ohio State Lima enjoys a 54% retention rate and has plans to establish a higher goal,
- The University is preparing to submit a survey to students that will measure their satisfaction with the educational environment and how Ohio State Lima is meeting its plan,
- The University has trained student leaders on providing leisure time activities and establishing positive relationships to assist all students, including those who are housed in the privately owned residence hall. Efforts will continue to be made to provide on campus services to students housed in either the Ada Road facility or those planned adjoining the campus,
- Mental health services are now being provided on a part time basis through Admisssions Office personnel. A new clinical psychology faculty member is being recruited for 2008-09. Half of this person's assignment will be to provide mental health services to students,
- The Office of Student Activities publishes a weekly calendar of student events and urges student involvement. Students can win prizes through their attendance and involvement.
- Geoff Doute was introduced as the President of the Ohio State Lima Student Senate and Jered Slusher was introduced as the Vice President.
Dr. Cunningham reported that Ohio State Lima responded to the Ohio Core Initiative and provided courses at Bellefontaine High School and Lima Senior High School last summer. The evaluations were quite favorable and authorization was granted to continue and expand this program for 2009; however, changes in State of Ohio regulations and University procedures render it impossible.
Dr. Cunningham reported that Ohio State Lima has requested a change in the PSOEP regulations that would standardize a minimum of a 22 ACT score and a GPA of 3.75 or class ranking of the top fifteen (15%) percent for admission as an Academy student. The proposal would allow Ohio State Lima to compete more equitably with other colleges and universities for excellent students, but it would maintain the academic integrity of the University.
Ohio State Lima academic officers will meet with other University officers in January to introduce outcomes assessment to the curriculum. Plans are underway to organize syllabi for concrete goals and outcomes for each course. These efforts are being made to assure curricular accountability.
ADVISING REPORT: Mr. Miller reported that student advising at Ohio State Lima consists of student contacts to assist them in course selection and success in making orderly progress through their academic career. He reinforced the efforts being made by the Retention Committee.
Mr. Unverferth left the meeting at 4:52.
OHIO STATE UNIVERSITY ALUMNI ADVISORY COMMITTEE REPORT: Mr. Brooks reported that the committee meets twice annually for two and a half (2.5) day sessions. Representatives are selected from each college and operating unit within the University. Its function is to hear reports from University leaders about strategic initiatives and to provide opinions to the president of the Alumni Association and to the president of the University. Topics change at each meeting. The October meeting concentrated on presentations of the six strategic initiatives of President E. Gordon Gee.
DEAN AND DIRECTORS REPORT. Dr. John Snyder reported on the following matters:
- Dr. Gee will visit Ohio State Lima on April 28. While the agenda is not yet complete, he will address the Lima Rotary Club at noon and will be the principal speaker at Spring for Scholarship that evening. A late afternoon session will be set aside to meet with the Ohio State Lima Board of Trustees.
- Experts from Columbus on the development of the master plan were not available to meet with the Board this month. Discussion and approval of the master plan will be rescheduled for the March 13 meeting.
OLD BUSINESS. The following matters of old business were discussed.
Dean Snyder, Mrs. Knight and Mr. Reinhart reported that the board to board discussions are ongoing, and that the next one is scheduled for January 16. Certain activities have occurred since the last meeting, as follows:
- Rhodes State College administrators held a meeting with faculty from the Library on library expenditures. Ohio State Lima had previously provided data relative to cost of acquisition of books and other issues related to the library collection. No information was forthcoming from this meeting.
- Dean Snyder has been in contact with Columbus based experts on the feasibility of joint ownership of certain licensed capital equipment (cars, trucks, etc.) A follow up report is in process.
- Discussions on the Rhodes State College request to be an active participant in the planned student life center remain ongoing. To date, RSC has not provided a final report on what they want to include or the extent of their fiscal participation.
- A January 2 meeting on room scheduling produced two options for scheduling classes: revising current guidelines for scheduling or eliminating pooled classrooms and assigning space to a specific institution. Ohio State Lima prefers the second option, but Rhodes State College prefers to retain pooled classrooms.
Dean Snyder continues to collect information from various University sources to help gain prior understandings between the institutions.
NEW BUSINESS. The following new business was conducted:
Mr. Reinhart moved and Mr. Griffith seconded the motion that the February 14, 2008 meeting be cancelled. The motion was unanimously approved.
ITEMS PRESENTED BY TRUSTEES FOR CONSIDERATION AT A FUTURE MEETING. None.
ADJOURN. Mr. Reinhart moved and Mr. Griffith seconded the motion that the meeting be adjourned. The motion was unanimously approved and Mrs. Knight declared the meeting adjourned at 5:27. The Ohio State Lima Board of Trustees will meet again on March 13, 2008.
Nancy J. Knight, Chair
Ohio State Lima Board of Trustees
January 10, 2008
Jon E. Rockhold, Secretary
Ohio State Lima Board of Trustees
January 10, 2008
Trustee minutes 0108