January 10, 2008

Mrs. Knight, Board Chair, called the meeting to order at 4:00 with the following members present: Mr. Griffith, Mrs. Knight, Dr. Hubbell, Mr. Reinhart, Mrs. Schulte, and Mr. Unverferth. Messrs. Deters, Hadley, and Young were absent. Appointed members Dr. Ackerman, Mr. Brooks, and Mr. Slusher were present.

APPROVAL OF MINUTES. Dr. Hubbell moved and Mr. Reinhart seconded the motion that the reading of the December 13, 2007 minutes be waived and that they be accepted as previously distributed. The motion was passed unanimously.

CONSIDERATION OF FINANCIAL CONDITION. Mr. Phelps presented a written and oral report of the financial condition through December 31, 2007 that showed receipts of $5,806,714 or 44.8% of expected annual revenue and expenses of $5,663,678 or 51.2% of expected annual expenditure. He explained that tuition for summer quarter 2007 and fall quarter 2007 were reflected; however, winter quarter tuition was not recognized in this report.

Phelps explained that Rhodes State College has not yet reimbursed Ohio State Lima for their part of the cost share and that the purchase of meters to measure utility usage caused a deviancy in planned expenditures. He explained that most accounts were within allowable variances and that Ohio State Lima will likely meet its budget plan.

Mr. Unverferth moved and Mrs. Schulte seconded the motion that the financial condition report be accepted. The motion was unanimously approved.


Mr. Young entered the meeting at 4:16.

TRUSTEE COMMITTEE REPORT: Mrs. Knight and Dr. Hubbell reported that the Academic Affairs and Student Life Committee met prior to the Trustee meeting with several staff members. Mrs. Knight noted that many efforts have been expended to upgrade both academic and non academic services to students. In some cases, these services are the result of redefinition of position responsibilities; in others, persons have been hired. Some of these newly expanded services follow:

Dr. Cunningham reported that Ohio State Lima responded to the Ohio Core Initiative and provided courses at Bellefontaine High School and Lima Senior High School last summer. The evaluations were quite favorable and authorization was granted to continue and expand this program for 2009; however, changes in State of Ohio regulations and University procedures render it impossible.

Dr. Cunningham reported that Ohio State Lima has requested a change in the PSOEP regulations that would standardize a minimum of a 22 ACT score and a GPA of 3.75 or class ranking of the top fifteen (15%) percent for admission as an Academy student. The proposal would allow Ohio State Lima to compete more equitably with other colleges and universities for excellent students, but it would maintain the academic integrity of the University.

Ohio State Lima academic officers will meet with other University officers in January to introduce outcomes assessment to the curriculum. Plans are underway to organize syllabi for concrete goals and outcomes for each course. These efforts are being made to assure curricular accountability.

ADVISING REPORT: Mr. Miller reported that student advising at Ohio State Lima consists of student contacts to assist them in course selection and success in making orderly progress through their academic career. He reinforced the efforts being made by the Retention Committee.

Mr. Unverferth left the meeting at 4:52.

OHIO STATE UNIVERSITY ALUMNI ADVISORY COMMITTEE REPORT: Mr. Brooks reported that the committee meets twice annually for two and a half (2.5) day sessions. Representatives are selected from each college and operating unit within the University. Its function is to hear reports from University leaders about strategic initiatives and to provide opinions to the president of the Alumni Association and to the president of the University. Topics change at each meeting. The October meeting concentrated on presentations of the six strategic initiatives of President E. Gordon Gee.

DEAN AND DIRECTORS REPORT. Dr. John Snyder reported on the following matters:

OLD BUSINESS. The following matters of old business were discussed.

Dean Snyder, Mrs. Knight and Mr. Reinhart reported that the board to board discussions are ongoing, and that the next one is scheduled for January 16. Certain activities have occurred since the last meeting, as follows:

Dean Snyder continues to collect information from various University sources to help gain prior understandings between the institutions.

NEW BUSINESS. The following new business was conducted:

Mr. Reinhart moved and Mr. Griffith seconded the motion that the February 14, 2008 meeting be cancelled. The motion was unanimously approved.


ADJOURN. Mr. Reinhart moved and Mr. Griffith seconded the motion that the meeting be adjourned. The motion was unanimously approved and Mrs. Knight declared the meeting adjourned at 5:27. The Ohio State Lima Board of Trustees will meet again on March 13, 2008.

Nancy J. Knight, Chair
Ohio State Lima Board of Trustees
January 10, 2008
Jon E. Rockhold, Secretary
Ohio State Lima Board of Trustees
January 10, 2008

Trustee minutes 0108